Rachel runs an executive coaching practice serving CEOs of PE and VC firms, with four subcontracted coaches.
Her processes were entirely manual: session notes had to be written up by hand, coordination with coaches happened only quarterly, and the summaries she sent clients were rarely read. She wanted to differentiate her practice in a crowded market, but had no idea how to manage technical work or even determine what to build before spending money building it.
Watch Me AI built three interconnected no-code tools for an executive coaching practice: a Coaching Feedback Analyzer scoring sessions against ICF competencies, automated post-session email summaries with follow-up reminders, and a custom AI assistant trained on the coach's methodology for between-session client support.
Time saved per client weekly once the full automation pipeline scales across Rachel's practice
Rachel adjusted her coaching approach in her very next session after seeing AI-generated feedback that she was "giving too much advice"
Entire system built with off-the-shelf tools and custom prompts, no custom code, no dev shop, no ongoing development dependency
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