Owner Paul Harrip ran four divisions of Perfection Services while acting as CEO, scheduler, payroll officer and active tradesperson.
Staff hours arrived by text and phone, forcing him to hand-calculate award rates, break deductions and overtime in the evenings, a manual process that was unsustainable for growth.
Real Minds AI initially scoped a systems integration linking scheduling and accounting platforms, then pivoted the same day to a standalone mobile timesheet app after realising the integration didn't match operational reality. The app offers phone-based submission with a 60-second target, automated award-rule calculations, built-in break and overtime handling, and one-click fortnight summaries.
A working timesheet app shipped to production in seven days across five iterations.
Staff submit their hours from a phone in under a minute.
Fortnightly payroll summaries are generated automatically, reclaiming the owner's evenings.
- How a Federal Staffing Firm Cut Bid Pricing Error 42% With AITopsail · Healthcare & Life Sciences
- How Relay Found $100K a Month in Missed BillingSynopsis · Construction & Engineering
- How a Finance Team Cut Month-End Close 10 Days to 1QuantFi · Financial Services
- How Element5 Put Agentic AI Inside 21 of 30 Top ProvidersIdeas2IT Technologies · Healthcare & Life Sciences